ASAU Space Booking

Please note this form is only available to staff, faculty and CI’s at the Azrieli School of Architecture & Urbanism.

Please provide as much detail as possible when completing the form. Please check the ASAU Admin Calendar on the TeamUp platform to ensure availability before submitting a request. If you have questions about a booking request, please reach out to architectureadmin@carleton.ca.

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Space Booking Form – Instructors

Faculty, Staff, and Contract Instructors should use this form to book spaces in the Azrieli School of Architecture & Urbanism.

Name(Required)

First Last

Email(Required)

Please enter your Carleton email address.

What is the course code associated with the booking?(Required)

(e.g. ARCS 2106: Studio 2) Note: If the space booking is not associated with a specific course, please provide details about the booking and its connection to ASAU.

Date of booking(Required)

(e.g. Monday, September 9)

Does anyone attending your event have mobility issues?

Yes, a participant in my booking has mobility issues.

There are no mobility or accessibility concerns for this booking.

Please note that the elevator in the School of Architecture is being replaced and will be out of service into mid-winter 2027. If anyone attending your event has mobility issues, it is important for us to know at the time of booking.

Do you plan to invite an Indigenous Elder and/or Knowledge Keeper to participate in this event?

Yes

Please review the policy on working with First Nation, Metis and Inuit Elders and Knowledge Keepers (https://carleton.ca/indigenous/policies-procedures/).

Start and End Time of Space Booking(Required)

Please provide as many details as possible about the timing. (i.e. We will need the Pit from 12-4 p.m. but the reviews will not begin until 1 p.m. so we do not need the tech set up to be ready until 1 p.m. From 12-1 p.m. students will be pinning up so we would require pin-up boards to be available from 12 p.m. until 4 p.m.)

Requested space/room for the booking(Required)

(e.g. The Pit, Room 204, etc.) Please review the teamup calendar (https://teamup.com/c/NiFSt3/architecture-administrative-calendar) to determine if the space you are requesting is available on the date you would need it.

Is this a one-time or recurring booking request?(Required)

(e.g. every Tuesday morning between Oct. 2 and Dec. 6)

Is this a room booking request or an event booking request?(Required)

Room booking request only (no AV or space set-up requirements)

Event booking request (with AV and/or space set-up requirements)

Note: Room booking requests are for the room ONLY, with no AV/tech or physical space set-up requirements.

What is the purpose of the booking?(Required)

Studio Review/Crit

Lecture or Presentation

Meeting

Workshop

Breakout Space

Other

If you selected, 'Studio Review/Crit' above, please answer the following questions: How many panels will be on at one time during your review days? How many people will need to be accommodated at each panel? How much wall space is required (i.e. 2-3 pin ups at a time)?(Required)

If you selected, 'Other' in regards to the purpose of the booking, please explain the purpose of the event here.(Required)

What are the physical requirements for the booking? Do you require additional chairs, tables, plinths? Do you have a specific layout in mind for the space that needs to be arranged in advance?(Required)

(e.g. add 4 tables to The Pit for model displays)

Please select all of the technical or AV requirements that you will need for your event.(Required)

Monitor or screen

Projector

Recording of talk/presentation

Zoom or Teams

No AV/Technical Requirements

Select all that apply

Please select the type of Zoom/Teams interaction required.(Required)

Zoom/Teams limited interaction (guest just speaking to class and prof only)

Zoom/Teams full interaction (guest interacting with audience)

If you require full interaction Zoom/Teams, then we recommend that you use Rooms 307, 410 or 515 as they are set up as conference spaces.

Is there any additional information about the AV/technical requirements for this event that we should be aware of?(Required)

Estimated number of participants for this booking(Required)

(e.g. 10 participants)

Who is the main point of contact for the event/booking and which other staff and/or faculty members are involved in the event planning?(Required)

(e.g. The main event planner is Joe, but Jane and June will also be part of the planning)

Do you require advertising/marketing assistance for this event?(Required)

Yes

If yes, please ensure you email Maria Cook (maria.cook3@carleton.ca) with information about the event.

Who is this event open to?(Required)

Only my class/group

Anyone within ASAU

Open to the public

Do you require any catering for the booking?(Required)

Yes, I will require a catering order to be placed

No, we will not require any catering

(e.g. lunch required for final reviews) Please note: TWO weeks’ notice is required for ALL catering orders. Order requests submitted less than two weeks before the event will be denied.

If you answered yes to the question above about catering, please provide details about your catering order here.(Required)

(e.g. What type of catering do you need? Lunch? Breakfast? Coffee/tea and snacks? What time would you want it delivered and what is the earliest time the catering could be picked up? Do you have budget to order catering? How many people will be eating/drinking?) Anything else you would like us to note?